Form descriptions - Standard refund - Dutch equities

06.06.2014

Information is provided here about the forms and their use in relation to the procedure for standard refund of withholding tax on income from Luxembourg equities, as follows:

  • Claim for Reduction / Partial Refund of Withholding Tax;
  • Power of Attorney;
  • Credit Advice;
  • Letter of Request to Clearstream Banking for Reclaim of Luxembourg Wiithholding Tax.

Claim for Reduction / Partial Refund of Withholding Tax

In order to apply for refund of withholding tax, the beneficial owner or his legal representative must:

  1. Obtain the official tax reclaim form from either the Luxembourg Tax Authorities or his own tax authorities, if available; and
  2. Complete and sign this form and send it to Clearstream Banking.

The claim to refund form 901bis “Demande de Réduction / de Remboursement Partiel”, available from the Luxembourg Tax Authorities (see below) is, in general, to be used for all reclaim applications.
Each claim form consists of four copies that have to be completed and signed by the beneficial owner or his legal representative. These copies are designated as follows:

  • One for the tax administration of the State of residence of the beneficial owner;
  • One for the Luxembourg Tax Administration;
  • One for the payer of the dividends; and
  • One for the beneficial owner of the dividends.
Who completes it?Beneficial owner or its legal representative.
How often is it provided?Per reclaim application .
When is it provided?At the latest, two months before the statutory deadline.
Copy or original?Original required.

Power of Attorney

If the customer or a third party is completing the form on behalf of the beneficial owner, a Power of Attorney must be provided.

Who completes it?Beneficial owner.
How often is it provided?Per reclaim application.
When is it provided?At the latest, two months before the statutory deadline.
Copy or original?Original required.

Credit Advice

Identifies dividend payment details including the security type, gross amount of payment, date of payment and amount of tax withheld. The credit advice must reconcile with the information in the refund form.

Who completes it?Financial institution paying the beneficial owner.
How often is it provided?Per reclaim application.
When is it provided?At the latest one month before the statutory deadline.
Copy or original?Original required.

Letter of Request for Reclaim to Clearstream Banking for Reclaim of Austrian Withholding Tax

This authorises Clearstream Banking to reclaim withholding tax from the Luxembourg Tax Authorities on the customer's behalf.

Who completes it?Customer.
How often is it provided?Per reclaim application.
When is it provided?At the latest, two months before the statutory deadline.
Copy or original?Original required.